Job Description

Our client, an impactful nonprofit in Philadelphia, is seeking a Part-Time Operations Assistant in Reception. This role is contract to hire. The ideal candidate has a strong customer service background, attention to detail, and the ability to work both independently and collaboratively.

Key Points:

• Manage reception duties, including answering calls, greeting visitors, maintaining the front desk, and assisting with meeting attendee support.
• Oversee reception and facilities procedures, ensuring accurate documentation, training staff, and maintaining a clean and organized environment.
• Coordinate security operations, including access badge management, visitor logs, fire drills, and liaison responsibilities with building security.
• Support meeting logistics by setting up food, beverages, and furniture; maintaining inventory; and coordinating with meeting hosts to verify requirements.
• Handle mailroom operations, including sorting mail, distributing packages, fulfilling supply orders, and onboarding/offboarding tasks.
• Monitor and address facilities needs, submit repair requests, participate in meetings, and contribute to special projects as assigned.

Requirements:

• At least 1 year of administrative experience; proficient in Microsoft Office and multi-line phones.
• Strong communication, customer service, and organizational skills.
• Detail-oriented, proactive, and able to prioritize in fast-paced environments.

This role is contract to hire, and offers up to $26/hr on a contracted basis. If you or someone you know is interested, please don't hesitate to submit your application today!

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser:

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you!

Beacon Hill. Employing the Future (TM)

Job Tags

Contract work, Flexible hours,

Similar Jobs