Job Description

Position Title: Office Manager

Location: Austin, Texas

Company: Verdot Development

Reports To: Managing Partner

Type: Full-Time

Compensation: Competitive Salary + Performance Bonuses + Benefits

Job description

Company Description

Verdot Capital is a real estate development and investment company based in Austin, TX, specializing in multifamily and mixed-use properties. With a focus on opportunistic and distressed assets, Verdot Capital implements customized strategies to generate strong returns. Boasting over a decade of experience, the company provides tailored services to elevate the value of all properties under management.

Role Description

This is a full-time on-site role for an Office Manager at Verdot Capital in Austin, TX. The Office Manager will be responsible for handling day-to-day administrative tasks, providing exceptional customer service, managing office equipment, and ensuring smooth office operations.

Responsibilities

File Organization and Management

• Maintain and organize physical and digital filing systems to ensure easy access and confidentiality.
• Regularly update and back up important documents and records.
• Assistance with capital closing document tracking.

Data Entry and Reporting

• Accurately input data into spreadsheets, databases, or software systems.
• Compile and present reports as requested by management.

Scheduling and Calendar Management

• Coordinate and maintain team calendars, ensuring all meetings, appointments, and deadlines are accounted for.
• Assist in scheduling meetings, booking conference rooms, and managing event logistics.

IT Liaison

• Act as the main point of contact for IT support, troubleshooting basic technical issues and coordinating with IT vendors when needed.
• Ensure all office equipment, software, and systems are functioning properly and updated regularly.

General Administrative Support

• Manage office supplies inventory and place orders as needed.
• Oversee incoming and outgoing mail, packages, and correspondence.
• Assist in drafting and proofreading emails, letters, and other documents.
• Provide administrative support to various departments as needed.

Office Coordination

• Serve as the main point of contact for visitors, vendors, and contractors.
• Ensure the office environment is clean, organized, and welcoming.
• Organize team-building events and staff meetings as directed.

Social Media Management

• Create, schedule, and post engaging content across company social media platforms.
• Monitor and respond to comments and messages in a timely manner.
• Track and report on social media performance metrics.
• Website updates.

Qualifications

• Strong Communication and Customer Service skills
• Knowledge of ProCore, Project Management Software, and Database Software ++
• Experience in Administrative Assistance and Office Administration
• Proficiency with Office Equipment
• Ability to multitask and prioritize tasks efficiently
• Excellent organizational and time management skills
• Knowledge of basic accounting principles
• Proficiency in Microsoft Office suite
• Thrive in high pressure, high paced environment

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