Job Description

Hello there! We are seeking a detail-oriented Office Administrator to join our team. The ideal candidate will have experience in clerical duties, office management, and calendar management. This position offers an opportunity to work in a dynamic office environment.

Responsibilities :

• Greeting walk-in customers with a friendly and professional demeanor.
• Answering incoming phone calls and making outbound calls to customers, vendors, and other establishments for necessary communications.
• Learning and training on our ERP (Enterprise Resource Planning) system, which includes creating and processing invoices, managing inventory, creating purchase orders, etc.
• Maintain and support established bookkeeping practices to ensure accurate financial records and efficient operations.
• Taking payments in person and over the phone, ensuring accurate and timely transactions.
• Monitoring and managing company email communications, responding promptly and appropriately.
• Purchasing office and shop supplies, as well as regular vendor supplies as needed to maintain inventory.
• Performing light bookkeeping and data entry tasks, ensuring accuracy and compliance.
• Maintaining an organized office environment, ensuring all areas are clean and well-maintained.

Skills/Requirements :

• Must be able to start immediately (within 1-2 days of selection for position)
• Bilingual in Spanish is required
• Familiarity with office procedures and basic accounting principles
• Proficient with computers, especially Microsoft Office (Word and Excel)
• Ability to type accurately and efficiently
• Strong organizational skills with the ability to prioritize tasks effectively
• Friendly demeanor, good manners, and a positive attitude.

We offer a supportive and dynamic work environment where your contributions will make a significant impact. If you are a motivated individual with a passion for administrative excellence, we encourage you to apply.

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