Job Description

Department: Athletic Department (Grades 5–12)

Reports To: Director of Athletics

Position Hours: 10 Months, M-F 10:00-6:00 + weekends and school breaks to support athletic events. 

Position Overview

The Harpeth Hall School is seeking a dynamic and student-focused Assistant Athletic Director for Middle School and Event Management to support and enhance the school’s athletic program. This individual will oversee middle school sports, manage athletic registrations and rosters, coordinate social media and photography, and organize logistics for home events. Collaboration with faculty, coaches, student-athletes, and parents is essential to enrich the overall athletic experience.

The position requires flexibility to work during school hours, evenings, and occasionally on weekends or school holidays as needed. This is a full time, 10-month role with time off during June and July. With warmth, enthusiasm, and a commitment to fostering a positive and inclusive environment, the Assistant Athletic Director will play a key role in promoting a vibrant and successful athletics program.

Harpeth Hall is committed to being an inclusive school community, and we seek educators who embrace our school values and who are dedicated to equity in all aspects of learning. 

Primary Responsibilities

Event Management

• Coordinate logistics and manage all aspects of game-day operations, including overseeing setup, and breakdown for the entire athletic program. 
• Organize and maintain equipment, supplies, and facilities necessary for athletic events.
• Manage and organize all uniforms 5-12. Collaborate with coaches on the distribution and collection of all uniforms as well as implementing and maintaining a tracking system. 
• Coordinate with the HHPA Athletic Chair and delegate tasks for events such as Beargate, Signing Day, alumni championship team events, and additional events depending on needs. 

Middle School Athletic Experience

• Serve as the primary point of contact for middle school athletic events, ensuring a smooth experience for teams, officials, spectators, and staff.
• Manage all middle school registration, rosters, and team selection communication. 
• Support middle school coaches and teams, fostering a fun and competitive environment.
• Organize and promote events tailored to the middle school athletic community, ensuring a welcoming and inclusive experience for students and parents.
• Serve as a liaison between middle school athletics and the middle school faculty.
• Support middle school coaches and the Assistant Athletic Director in scheduling middle school games and practices each season. 

Digital Media and Event Entertainment

• Manage the athletic department’s social media accounts to highlight events, teams, and individual accomplishments in grades 5-12. 
• Take quality photos and videos at practices, games, and special events.
• Manage and run media days for all upper school varsity teams. 
• Create content for and operate video boards during events.
• Curate and manage appropriate music playlists for events and game-day experiences.

School and Community Support

• Serve as the athletic department’s first point of contact. 
• Provide assistance to coaches, students, and parents as needed, fostering a collaborative and positive environment.
• Actively contribute to the department’s culture by promoting hard work, sportsmanship, and teamwork.
• Engage with families and alumni to strengthen community connections.

Qualifications

• Bachelor’s degree required, masters degree preferred, with experience in sports management, communications, or a related field.
• Prior experience in athletic event management or school-based athletics is preferred. 
• Proficiency in photography, videography, and basic social media platforms. 
• Strong organizational and multitasking skills. 
• Detail oriented. 
• Ability to work evenings, weekends, and school breaks to support athletic events.
• Excellent interpersonal and communication skills, with a warm and enthusiastic demeanor.
• Team-oriented, flexible, and eager to collaborate with and support others. 

Preferred Skills

• Familiarity with video board software and music/audio management tools.
• Experience working with student-athletes, coaches, and parents in a school setting.
• Creative mindset for designing engaging social media and digital content.

Work Environment

• Fast-paced and dynamic, with varied responsibilities depending on the athletic schedule.
• Opportunity to contribute to a vibrant and supportive school community.

This position offers the chance to make a meaningful impact on the lives of student-athletes and families while supporting the school’s mission to educate girls and young women to think critically, lead confidently, and live honorably.

Candidates should complete an online application and submit a letter of interest, resume, and references.

• Bachelor’s degree required, masters degree preferred, with experience in sports management, communications, or a related field.
• Prior experience in athletic event management or school-based athletics is preferred. 
• Proficiency in photography, videography, and basic social media platforms. 
• Strong organizational and multitasking skills. 
• Detail oriented. 
• Ability to work evenings, weekends, and school breaks to support athletic events.
• Excellent interpersonal and communication skills, with a warm and enthusiastic demeanor.
• Team-oriented, flexible, and eager to collaborate with and support others. 

About The Harpeth Hall School

Harpeth Hall is an independent college preparatory school for young women where each student realizes her highest intellectual ability in the sciences, the humanities, and the arts, and discovers her creative and athletic talents. Harpeth Hall develops responsible citizens who have global perspectives and make meaningful contributions to their communities and the world. With a tradition of excellence and a commitment to life-long learning, Harpeth Hall educates young women to think critically, to lead confidently, and to live honorably. The Harpeth Hall community—students and faculty—has chosen respect, integrity, individuality, and trust to be our guiding principles. These values reflect our reverence for expressing kindness toward and acceptance of others, our commitment to diversity, forgiveness, and achieving one's personal best, and our dedication to the service of others. Our school aspires to bring together a student and faculty community reflective of a diversifying Nashville. We work to ensure our students and faculty have the skills to lead open dialogues about the issues confronting our community and our nation. We know it is imperative to prepare students to succe ... ed in an increasingly multicultural society. At Harpeth Hall, we believe that to be an excellent school, we must cultivate a diverse, equitable, and inclusive environment in which to teach and learn.

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Job Tags

Holiday work, Full time, Flexible hours, Afternoon shift,

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